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Accepted presenters must register by September 15 in order to have their session included in the program.

 

Yes, anyone who is listed as a presenter must be registered for the conference. Presenters who do not register by the Presenter Registration Deadline of September 15 will be removed from the presenter list. Sessions without any registered presenters will be removed from the program.

All Presenters must abide by the following: AASHE 2024 Presenter Policies & Procedures and AASHE 2024 Registration & Participation Policies

Presenter Discounts:

• Student Presenters will receive $50 off their registration
• All other Presenters will receive $100 off their registration

We have special rates for members, non-members, students, presenters, non-profit and institutional attendees. See all details on the Registration page.

• Access to all sessions, including Learning Labs
• All social and networking sessions
• Access to the exhibit hall
• Vegetarian Lunch on October 28 and October 29
• Opening Night Reception on October 27

Yes, AASHE offers group registration discounts, but Presenters are not eligible to be included in the group quantity, as they are already receiving the highest discount.

Per the AASHE 2024 Conference & Expo Registration & Participation Policies:

Use of a discount code is only valid at the time of the initial purchase/registration. Refunds will not be authorized for existing registrations where the special offer was received after the initial purchase. Discount codes and group discounts cannot be applied to already reduced/discounted registrations, including Presenter discounts. Limit one (1) special offer/discount code per registration.

Yes, presenters are able to substitute another presenter for their session by September 15. We are unable to accept registration substitutions, so the new presenter will need to register by September 15 as well. To remove the original presenter and add a new one, submit the Session Update Request Form.

Develop your session by following this step-by-step guide for an engaging, interactive, psychologically safe, accessible and inclusive session. Also consider these quick tips for a Successful Session.

If you would like to use Session Polling, you can set up questions directly in your Speaker Portal:

• If you are using polls in your session, be sure to include the #AASHE24 Slide Template, as it has instructions for attendees on how to engage in polling in their mobile app.
• Be sure to enable your polls prior to your session.

How to Create Polls
For presenters who are assigned to a session, they are able to create Live Polls right in their Speaker Portal. 

1. From the Speaker Portal, navigate to Sessions
2. Select the session you would like to add live polls to the list
3. Select Polls
   1. You are not able to reorder the poll questions after you have submitted them. If you need to swap the order, please delete and resubmit the questions in your preferred order.
4. Fill out Poll Question, Option 1, and Option 2
   1. If you select Add Option, you can add as many answers to the poll as you like.
   2. You are able to edit your poll question and options text.
5. Select Save

Enabling Polls
By default, your polls will be disabled, meaning that when attendees access your session in the mobile app, they will not be able to see polling questions. Be sure to enable all of your polls either before your session or live during the session via the Speaker Portal.

1. From the Speaker Portal, navigate to Sessions
2. Select the session you have added a live poll to
3. Select Polls
4. Select the live poll you have created from the list
5. Select Enable Poll
   1. If you select Delete Poll, this will remove the poll from the list.

Bring your presentation and any resources needed on a flash drive 10 minutes before your session time to your assigned room. Transfer them to the computer in the room or open the files from the flash drive.

We also encourage presenters to provide their slide decks in their Speaker Portal so that attendees can access the files through the Mobile App.

You will need to bring your presentation and any digital resources to your assigned session room. Arrive at your room at least 10 minutes before your presentation is scheduled to begin to test the equipment and get your presentation ready.

For physical supplies (pens, paper, post-its), a limited number of supplies will be available for borrowing from the registration desk.

• Using tape or other adhesives on the walls of the convention center is not allowed. Sticky notes are okay.

We strongly encourage you to familiarize yourself with the program overview and layout of the conference in order to arrive at your session on time. You can access session locations and maps within the mobile app (will go live later in October).

• Some Field Report and Learning Lab sessions will be recorded by AASHE, while others will not be.
• Networking Meetings will not be recorded to protect the privacy of attendees.
• Recording of sessions or performances is prohibited without written consent from AASHE.

• Technology:
  • a PC laptop (with MS Office installed), screen, projector, 
  • Mac laptops and Mac adapters will not be provided.
  • Use a USB drive to transfer your presentation to the laptop.
  • You may not project from your own device.
• Furniture:
  • podium with microphone,
  • head table with one table microphone and three chairs behind it.
  • Sessions with more than three presenters may move additional chairs from the audience seating area to the front as needed.
  • Please be sure to return chairs and any other furniture to the correct place when your session is over.
  • Audience seating: banquet rounds or theater style seating, depending on the room size.

In addition to the above, the following also apply:

• These sessions are intended to encourage networking among attendees from the same region or with a common interest.
• Meetings should be highly interactive and typically do not include a formal presentation with slides.

To prepare for a networking meeting, you may wish to develop a series of questions for group discussion. We also recommend activities that foster small-group discussion among attendees.